Month: May 2022

4 Important Pieces of Commercial Cleaning Contracts

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    Commercial cleaning contracts ensure the facility and the cleaning company are on the same page regarding services and pricing. It’s a business agreement that outlines all the details, so a clear understanding helps prevent potential hiccups later. We’ll cover what details to review in a commercial cleaning contract, including services, pricing, scope of work, supplies, and the fine print.

    Why are contracts for commercial cleaning necessary?

    A business contract guarantees that you and your clients agree to the services you will render, their timing, and how you will be compensated. When you have a formal document, it can also be simpler to settle any problems.

    Use your contract and the scope of your services to negotiate any changes if a client wants to raise your level of service without increasing payment.

    Whatever name you give the agreement—commercial cleaning contract, janitorial service contract, cleaning service agreement—whatever it is, it all boils down to the fact that both parties must agree to particular terms and put them in writing.

    1. Types of Services

    An important contract piece is the type of service and its specifications. The contract should detail what services the commercial cleaning company will provide and what equipment will be used. The details of the cleaning services need to be specified in your contract whether you have janitorial, day porter, cleanroom, data center cleaning, or facility maintenance services.

    For example, if you’re signing a contract for day porter services, the contract should include the specific areas for maintenance and types of spot cleaning.

    2. Scope of Work and Supplies

    The commercial cleaning company does a walk-through of the facility during the bidding process and captures the following details to help create the estimate and contract.

    • Frequency of cleaning (once a week, three times a week, five times a week) and a schedule
    • Overall square feet of the facility
    • Types of floor surfaces and square footage of each (carpet, vinyl flooring, ceramic tile)
    • Types of rooms in the facility–general office, break room, restrooms, etc. Information should also note the number of toilets/stalls and fixtures in each restroom and the types of restroom supplies preferred.
    • Any special considerations include heavy traffic areas, elevators, special requests, etc.
    • Setup of furniture in the facility. For example, is it tight with a lot of furniture, offices, and partitions, or is it more wide open?
    • Details about the specific services for the facility and the frequency of each. This can be a task list. For example, some buildings may need dusting done more frequently than others.
    • Specifications regarding who is responsible for supplies–the commercial cleaner or the client (trash bags, restroom supplies, etc.)
    4 Important Pieces of Commercial Cleaning Contracts

    3. Pricing

    Several factors impact the pricing, including square footage and types of services required. Make sure the pricing information is detailed and captures everything you need. Review how and when you will be billed (payment due dates, preferred payment methods, how you’ll be billed).

    4. The Fine Print

    Review the length of the contract, how to renew it, and how to cancel the contract if needed. If there’s information about how to dispute an issue, review that information as well. These details can help you and the commercial cleaning business. For example, who should you contact if you have an issue?

    Benefits of using a contract for cleaning services

    Review the length of the contract, how to renew it, and how to cancel the contract if needed. If there’s information about how to dispute an issue, review that information as well. These details can help you and the commercial cleaning business. For example, who should you contact if you have an issue?

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    • Which areas need cleaning? 
    • When to clean?
    • What cleaning products do you use?
    • Are there specific security measures or access restrictions?
    • How do we communicate and give feedback? 

    Contract cleaning is great because experts do the cleaning job really well. Plus, it keeps things consistently clean by having a regular schedule making sure your place stays neat and hygienic.

    • Introduction
    • Scope of Work.
    • Schedule and Frequency
    • Payment Terms
    • Duration and Renewal
    • Cleaning Products and Equipment
    • Insurance and Liability
    • Confidentiality and Security
    • Communication and Feedback
    • Compliance with Laws
    • Signatures

    If you require cleaning services for your business, simply inform them that you are interested in a cleaning contract. Inquire about the services they offer and advise meeting with them to iron out details such as frequency of cleaning and pricing. It’s an easy way to start a discussion!

    Comparing Cleaning, Sanitizing, Disinfecting, and Sterilizing


    The pandemic put a spotlight on cleaning, sanitizing, disinfecting, and sterilizing. It made us more aware of the cleanliness of our homes, and made employers take a closer look at facility sanitizing and disinfecting practices. We’ll compare these four terms more closely so you can be sure what type of services your facility needs. 


    Cleaning refers to removing visible dirt, dust, and other debris from facility surfaces. Typically a wet cloth or wipe is used to wipe down surfaces, either with water alone or with soap. For example, wiping down a dirty breakroom table with a wet rag. 

    Cleaning surfaces doesn’t necessarily kill germs but might remove some of them. Plus, cleaning helps other steps be more effective (sanitizing, disinfection, and sterilizing). 


    You can sanitize by cleaning, disinfecting, or both. The true definition of sanitizing refers to lowering the number of germs to a safe level. The “safe level” for your facility depends on if you have specific workplace requirements or public health standards. As a result, sanitizing practices vary between facilities. For example, you could wipe down a desk using antibacterial wipes to sanitize it or use a chemical disinfectant to sanitize workplace floors. 


    Disinfecting prevents the spread of infection and germs by using chemicals to kill them. Plus, disinfectants are the only products the EPA approves to kill viruses on hard surfaces. While sanitizers can be used on hard surfaces as well, they don’t always disinfect. 

    Disinfectants can vary, so you want to make sure you select the right type for your facility. Typically the label lists what type of bacteria and viruses the disinfectant kills or inactivates.  For example, restaurants, gyms and medical facilities need to kill dangerous bacteria and viruses that can cause harm, such as salmonella, MRSA and COVID-19. The EPA and the CDC offer information about which products to use to kill certain germs. 

    Person dressed in sanitizing equipment


    For some facilities, like surgical rooms and laboratories, sterilizing is necessary. Sterilizing destroys or eliminates all forms of microbial life–not only bacteria or viruses. Sterilizing is a specialized service that isn’t required in everyday homes. 

    Which Method to Use? 

    Let’s summarize what you’ve read: 

    • Cleaning removes visible dirt, dust and other debris from facility surfaces.
    • Sanitizing removes surface bacteria.
    • Disinfecting kills harmful surface bacteria and viruses.
    • Sterilizing kills all surface microorganisms.

    It’s important to understand the differences between cleaning, sanitizing, disinfecting, and sterilizing so your facility’s needs get met. Disinfecting does not necessarily clean dirty surfaces or remove germs, so it’s best to clean and disinfect. Cleaning alone doesn’t necessarily disinfect or sanitize surfaces. In general, a combination of products and services can help you meet your facility’s needs. 

    No matter how big or small your facility’s cleaning, sanitizing or disinfecting needs are, Joncowest has you covered! Contact us today to discuss how we can help!